Password managers have become integral tools for individuals and businesses alike. They are primarily known for securely saving and managing login credentials so users don’t have to remember them all or write them down, where they could be compromised. However, these digital guardians can offer more than just a secure vault for passwords. In fact, a good password manager can play a crucial role in enhancing both the personal and professional aspects of a user’s digital life.
Here are some unexpected and innovative ways to leverage the full potential of a password manager, making it a versatile companion in aiding better cybersecurity practices, as well as organisation.
Secure Note Storage:
Beyond the obvious password storage, password managers often feature a secure notes functionality. Users can capitalise on this feature to store any kind of sensitive information like vehicle information, software licenses or Personal Identification Numbers (PINs). This adds an extra layer of protection to critical data that goes beyond the realm of mere passwords.
Financial and Banking Security:
Password managers have numerous record types available for users, including for sensitive financial and banking information. Users can save credit card details that can be easily filled on retail websites, as well as bank information such as account and routing numbers. This information can be securely shared with others with full end-to-end encryption, ensuring your most sensitive financial information is never exposed via unsecure channels.
Some users employ password managers to store vital information that they or their loved ones might need in case of an emergency. This could encompass access to important documents, accounts or specific instructions. It transforms a password manager into a secure digital repository that enables quick access to important information in any emergency situation.
Two-Factor Authentication (2FA) Codes and Passkey Management:
Password managers excel in simplifying the management of 2FA codes. By consolidating all login-related information in one place, users can enjoy the convenience of streamlined access and heightened security through robust, built-in 2FA mechanisms.
For those at the leading edge of technology, who have wandered into the foray of passkeys, a robust password manager will have the ability to support their creation and storage, making it easy to keep all login credentials – no matter what form they may take – safe, secure and accessible on any device.
Document and Image Management:
While not a replacement for dedicated file storage solutions, password managers enable users to upload files and documents. This proves useful for small yet critical documents that require an additional layer of security, offering a simple and secure way to organise and protect digital paperwork. For individuals needing to provide access to documents, password managers can also enable the secure sharing of documents and images, within a limited time frame, protecting them from being leaked. This is an important function when sharing a driver’s license for a new job or sending images for medical review, for example.
Secret Questions and Answers:
Elevating security practices, users can input random or unrelated information as answers to account security questions and store them in their password manager. After all, if this information is easily known to the user, the likelihood of it being easily accessible to malicious actors can also be quite high; it’s amazing what a simple Google search can turn up! Therefore, this clever tactic prevents bad actors from leveraging easily obtainable or guessable information, reinforcing the user’s overall security posture.
Password Health and Strength Monitoring:
Some password managers offer features that rank the security health of new passwords or provide tools to assess the strength of existing passwords. Users can identify and update weak passwords to further enhance security and receive alerts for weak, reused, or compromised passwords, even if they’re spotted on the dark web, which offers an opportunity to take corrective actions to improve the security of their accounts before they’re compromised by a bad actor.
Membership and Reward Programmes:
Password managers can serve as a centralised hub for information related to memberships, reward programmes and loyalty cards. Users can store membership numbers, account details and associated benefits, ensuring easy access and management of these valuable credentials.
For users dealing with multiple WiFi networks or those who share passwords with family members and guests, password managers offer a secure repository for securely storing WiFi network passwords. This is a feature that proves especially beneficial for maintaining a seamless connection experience across various networks. It also makes it a breeze to use a strong password and that you can periodically change as an important line of defense in protecting your WiFi network.
Password managers can make it easy to organise and retrieve important travel-related details such as passport information, frequent flyer numbers and hotel reservations. This consolidation simplifies travel organisation and provides a secure backup, without the need to carry physical copies of everything (except a passport, of course!). It also offers a convenient one-stop solution for all pertinent information.
Password Security for the Whole Family:
Families share everything, including passwords to online streaming services, game platforms and even shopping sites. Most good password management solutions offer “family plans” that enable multiple people in the same household to easily and securely share passwords and files. No more fumbling for the Netflix password when the kid wants it!
Software License Keys:
Users commonly store software license keys and activation codes in their password managers. This ensures quick and secure access to vital information when needed, minimising the risk of losing or forgetting critical software-related data.
While these applications might not be the primary intended functions of password managers, they underscore the versatility of these tools in securely managing various types of sensitive information and organising your digital life. By harnessing the full potential of a password manager, users can fortify their digital presence, ensuring a more secure, streamlined and organised future.