The Issue
Cardinal Allen Catholic High School wanted to find a better way to manage the policy management process in order to reduce the administrative burden and eradicate paper without sacrificing audit and compliance requirements.
The Solution
NETconsent Compliance Suite from Cryptzone delivers a proactive and sustainable approach to handling the policy management lifecycle. It is an easy-to-use Windows based system, which raises policy awareness and understanding amongst staff and students and enables schools to measure policy compliance effortlessly.
The Benefits
- No access to school network until policy signed ensures everyone notified of policies;
- Accurate reports of who has received, read and agreed to school policies;
- Reduced administration effort and less expense to sustain the policy management process;
- Ability to tailor policies for different groups of users (Students, staff, supply teachers)
- Less paper generated – important given the school is a gold accredited ECO School
“Ensuring students and staff use our computing services safely and responsibly is very important” says Mr.Mooney, Head teacher at Cardinal Allen School. “Signing the Acceptable Use Policy is the first step to making everyone IT security aware and enables us to hold them accountable for their actions.”
“As a specialist computing college, we are delighted to be pioneering the use of NETconsent software within education. Automating the communication and sign up to our school’s IT policies will not only be more efficient, but it will help us to reduce our paper consumption.”
Do you struggle to distribute policies and procedures?
All schools, universities and colleges have policies and procedures that students and staff must follow: Health and Safety, Child Protection, Anti-bullying, IT Acceptable Usage, Mobile Phone Policy to name just a few. Legal and regulatory responsibilities place pressure on educational establishments not only to create and publish these policies, but to ensure they are read, understood and enforced. Some compliance requirements even demand proof that people have agreed to abide by the policy, which further increases the administrative workload.
Is policy administration wasting valuable time and resources?
Using a paper based process is inefficient, environmentally unfriendly and costs you valuable time that could be spent more productively elsewhere.
Is there a more efficient way to communicate and enforce policies?
Automating the policy management life-cycle drastically cuts administration effort and curtails the policy paper trail.
Automation guarantees organisations capture everyone’s agreement to mandatory policies where a signature is required and can prevent those people who pose a risk from logging on. Accurate real-time reporting shows your organisation’s compliance status at any time.
Drill down into departments to identify the greatest potential areas of risk.
